These documents will assist schools with the recruitment, selection, appointment and induction of employees. To ensure your documents comply with the latest legislation, always use the latest version from our website each time.
The Collective Agreements (CA) and the Individual Employment Agreements (IEA) set out employment terms and conditions for school employees.
Community of Learning – Kāhui Ako Templates
Templates and forms for Community of Learning – Kāhui Ako recruitment are available here.
Application forms
Make sure you use a standard application form for all appointments to ensure that the school meets the requirements of the Vulnerable Children Act 2014.
- Application Form
- Application Form (editable)
- Application Form (printable)
Recruitment process
The resources below will help with shortlisting, interviewing, reference checking and decision-making. For forms and templates specific to a principal appointment, please refer to our principal appointment page.
Letters of Offer of Employment
All schools must have in their records for each employee a letter of employment, a job description and for non-union members an IEA (accessible through the letters of offer).
Templates:
- Teachers - Permanent
- Teachers - Fixed term
- Support staff - Permanent
- Support staff - Fixed term
- Principals - Permanent
- Principals - Fixed term
- Caretaker, Cleaner and Canteen worker - Permanent
- Caretaker, Cleaner and Canteen worker - Fixed term
- Ground staff secondary and area schools - Permanent
- Ground staff secondary and area schools - Fixed term
Non-Union members
When giving non-union members their promulgated IEA and letter of offer, please also provide a copy of the below document. It provides an explanation of the process.
Job description
All employees must be provided with a job description and any changes of duties should be discussed with the staff and then recorded. Please contact our employment Advisory & Support Centre for advice.
Templates:
- Principals
- Deputy Principal or Assistant Principal
- Head of Department
- Team Leader
- Teachers
- Support Staff
- Caretakers
- Cleaners
Acting up/Relieving Letters of Confirmation
Letters for employees who act up/relieve in a higher position to cover a temporary vacancy.
Employees not covered by a CA
The letters below are designed to go with the Ministry of Education generic IEA for employees not covered by any Collective Agreements (i.e. bus drivers, after-school carer, etc.). If unsure, please contact us.
Templates:
Employees employed as casual/relievers
The documents below are designed for employees who will work on a casual "as required" basis with no expectation of ongoing employment (e.g. day to day relieving teachers). If the casual employee is a non-union member they will need to receive a letter of offer of casual employment and a casual IEA. If you are unsure, please contact us.
